Recording Cash Sales
All sales, including cash sales, should be recorded in the Trail's End App. Leaders are also able to record cash sales in the Leader Portal, if necessary.
Managing Cash Due From a Scout
When Scouts record cash Individual Sales, the system tracks the amount of cash they owe to the unit. This amount appears on your dashboard in the Cash Owed column.
Scouts can settle their cash owed by:
Turning in cash directly to the leader, or
Using Cash to Credit® - See Cash to Credit: Quick Guide for Parents & Scouts
As a leader, you are responsible for recording when cash is turned in and ensuring it is deposited into the unit’s bank account.
How to Record Cash Turned in by a Scout
Go to Scouts on the main navigation menus
Find the Scout in your list.
Click on the Scout’s name.
Scroll to Cash Account
Click Collect Cash from Scout.
Enter the amount of cash the Scout turned in and click Submit.
Deposit the collected cash into your unit’s bank account.
This will reduce the Scout’s cash owed balance accordingly.
Correcting a Cash Entry Mistake
The system does not allow cash entries to be deleted. If an incorrect amount is entered, you can correct it using one of the following methods.
Option 1: Enter a Negative Amount
If too much cash was recorded as collected, enter a negative number in the Cash Due from Scout field.
Example: If you entered $35 but the Scout only turned in $30, enter -5 to correct the balance.
Option 2: Use Cash Adjustments
You can also correct errors using the Cash Adjustments field.
A positive cash adjustment is subtracted from the total collected or added back to the Cash Due from Scout.
A negative cash adjustment is subtracted from the Cash Due from Scout.
Use whichever method is clearest for you.