To access this page, select Trail's End Invoices from the left navigation menu.
Summary Cards
At the top of the page, three summary cards display high-level financial information:
Council Owes Trail's End — The total net amount the Council currently owes Trail's End, if this is negative, Trail's End owes the Council. Credit balances on each Tuesday, less open orders, will be paid to LEC on each Friday. Bonus commission and returns will factor into the payout amount.
Amount Past Due — Any portion of the balance that has passed its due date.
Sales Manager — The Trail's End sales manager assigned to the Council.
Invoice Totals by Type
Below the summary cards, a table breaks down invoice activity by type for the selected fundraising cycle. Use the cycle dropdown to switch between fundraising years.
Invoice Type | Description |
Unapplied | Payments received that have not yet been applied to an invoice |
Council Online Commission | Commission earned on Council online sales |
TE Rewards | Trail's End Rewards charges |
National Fee | Fees assessed by the national organization |
Product | Cost of Product |
App/Online Credits - Unit | Credits from Credit Card sales and Online commission that have paid down unit invoices |
Payout | Funds paid out to the Council |
Other | Credits applied for promotional programs (e.g. new unit promotions) |
Each row displays the Total Amount, Paid/Applied, and Amount Due for that invoice type.
Invoice List
The lower section of the page lists all individual invoices for the selected cycle. Each row includes:
Invoice Number — A unique identifier for the invoice (e.g., CM- for credit memos, DM- for debit memos)
Invoice Type — The category of the invoice
Description — A system-generated description of the transaction
Posted Date — The date the invoice was posted
Due Date — The date payment is due
Total — The invoice amount
Paid — The amount paid or applied
Due — The remaining balance
Past Due — Indicates whether the invoice has passed its due date
Weaver Notes — Internal notes added by the Weaver Fundraising team
Filtering and Export Options
Use the Search bar to look up a specific invoice.
Select Filter by Posted Date to narrow results to a specific date range.
Use Export to download the invoice list.
Select Email Invoice(s) to send selected invoices by email.
Toggle Hide Closed Invoices to show or hide invoices with no remaining balance.
Generating an Invoice PDF
Each invoice row has an Actions menu (the ⋯ icon at the end of the row). Selecting Generate Invoice produces a PDF of that individual invoice, which can be saved or shared as needed.