Managing Storefront Cash
When Scouts record cash sales at a storefront, the cash is listed as due from the site, not due from the Scout.
At the end of a shift, Scouts have two options:
Option A: Cash to Credit®
Scouts can use the Cash to Credit feature to settle the amount due. See Cash to Credit: Quick Guide for Parents & Scouts
Option B: Turn in the Cash
Scouts give the cash to their leader. For storefront sales, this often means placing the cash in the designated cash box that will be returned to the leader.
Always follow your unit’s specific instructions for handling cash.
As a Leader, You Have Two Options to Settle Cash Due:
Option A: Cash to Credit®
Leaders can use Cash to Credit® when closing out the storefront using the Close out Storefront feature. See Using Cash to Credit
Option B: Record the Cash Collected
Steps to record cash collected:
Go to Storefronts from the main navigation menu
Find the store you want to manage.
Click on the store.
Select the Cash tab.
Choose Collect from storefront.
Enter the amount of cash received.
Click Record collection.
How to Make a Correction
If you accidentally enter the wrong amount, use the Adjust button to make an adjustment. Entries cannot be deleted.
Can I Move a Storefront Sale to a Different Shift?
Yes, if the sale was recorded in the wrong shift on the same date.
Steps:
Go to Manage Storefronts.
Find the store with the sale.
Click the down arrow.
Select View Orders.
Click the arrow next to the order.
Select Change Shift.
Important: The Scout must be assigned to both shifts before you can move the sale. If needed, you can remove the Scout from the incorrect shift after moving the sale.
How Do I Convert a Storefront Sale to an Individual Sale (or Vice Versa)?
Convert a Storefront Sale to an Individual Sale
Go to Storefronts.
Find the store with the sale.
Go to the Sales tab.
Click the order.
Click Reassign and confirm
Convert an Individual Sale to a Storefront Sale
Ensure the Scout is signed up for the correct storefront shift (must be the same date).
Go to Sales.
Click the order.
Click Reassign, select the shift, and confirm.
Can I move a sale to a different unit?
This situation most often comes up at a storefront when a parent or youth begins logging sales under a sibling's account. Unfortunately, sales cannot be moved from one unit to another, so parents should take care to make sure they are logged in to the correct account before recording any sales.
Cash sales can be refunded in the incorrect unit and re-recorded in the correct unit.
Credit card sales cannot be moved or transferred between units.
Where Can I See a Log of Cash and Inventory Adjustments?
We recommend exporting a Sales Report for each storefront site at the end of the day.
Steps:
Go to Storefronts.
Locate the site and click the down arrow.
Select Reporting.
Export the Sales Report.
This report shows:
Beginning inventory
Items sold
Adjustments made
Remaining inventory