Understanding the Unit Invoice

The unit invoice shows the commission your unit will earn and the total amount owed to the council. These figures are based on the products your unit ordered and the Heroes and Helpers donations sold. The invoice also provides a summary of all transactions that have been applied toward the balance due to the council.

How to view your invoice

You can access your invoice from the Popcorn Orders and Returns or Acct. Summary pages. To view and download, click on the Invoice Statement button.

You will have the option to Generate Invoice or Generate Invoice with Adjustments.

• Generate Invoice - This invoice will show all orders that have been placed by the unit and transactions that have applied to the amount due to council. It will not include specific details of adjustments that were made to the orders.  
• Generate Invoice with Adjustments - This invoice will show all orders that have been placed by the unit and transactions that have applied to the amount due to council. It will also include details about all adjustments made to the orders. Adjustment details include the date of each adjustment, how much was adjusted on that date, and who made the adjustment.

Orders Display

All popcorn orders will display on the invoice. Orders will include the date of the order and the order name. It will show the original amount of each product that was ordered, the total of any adjustments made to that product, and the final amount on the order. The final amount is labelled as Order Qty and takes into account the original order and adjustments.

For each product on the order, you will see the retail value of the product ordered, the commission that your unit gets for the product, and the amount due to council for the product ordered.

Adjustments

If you generate the invoice with adjustments, you will see an Adjustments section under each order. This will show the date each adjustment was made, what was adjusted, the quantity adjusted, and who made the adjustment. Adjustments add or remove products from the order.

Heroes and Helpers

Heroes and Helpers are automatically applied to your invoice. The system will update your invoice each night to reflect any new donations that were sold. These will show as a donation order (DN Order). 

To see the details of the Heroes and Helpers donations that are applied to the invoice, select the option to generate the invoice with adjustments.

*Note: We will be updating the display of Heroes and Helpers donation orders so they display as a single order on the invoice.*

Grand Totals

The Grand Totals section of the invoice will show the total retail, commission and amount due to council across all orders and donations.

Transactions

The Transactions section of the invoice lists app credit sales, online commissions, and cash to credit payments. These are applied to the amount due to council.